How to Choose an Online Board Portal

The online board portal can be an effective tool for improving blog here askboardroom.com/why-is-it-important-to-use-board-portal-technologies/ governance and efficiency. Choosing the right solution can be a challenging task because every company has its own requirements and budgetary constraints. When considering the purchase of an online board portal, the main two areas you need to focus on are security and efficiency. In your discussions with potential vendors, ask the following key questions to determine if they can meet your needs.

Security

The primary goal of a portal is to safeguard sensitive data and stop unauthorized access. It’s essential that the portal is built on a solid foundation that can support advanced security features, such as customizable permission settings for the end user, encryption keys that are unique to each customer, two-factor authentication capabilities, third party penetration tests, managed and certified data centers, and security audits such as SOC2.

Efficiency

A good board management system will simplify three key phases – the pre-meeting portion the meeting itself and the post-meeting phase. The best board management systems facilitate efficiency by allowing simple communication. This will allow directors to be involved who are willing to contribute to the discussion, update materials frequently prior to meetings, and cut down on the time needed to prepare materials.

During your demos, pay close attention to how the software’s interface is. It’s important for your team to be able to use the portal without any hassle, so search for a program that offers simple navigation and easy document uploads and search. You can also test the vendor’s customer service by calling their helpline and observing how responsive they are.