How to Manage Online Board Meetings Benefits

Online Board Meetings Benefits

A virtual board meeting is a great way to save time, money and energy for your nonprofit organization. It lets your members take part regardless of their work schedules, quarantine restrictions and travel restrictions. However, it’s important to be aware that virtual meetings can cause difficulties if they’re not managed properly. Following a few simple guidelines can result in a productive online session with an active participation from the board and efficient documentation.

Begin by creating a concise, clear agenda. Involve your board members in the planning process and provide them with a copy well in advance of the meeting to let them prepare for the discussion. This will help keep your board focused and ensure that all topics are discussed during the meeting.

Make use of video conferencing for your meetings to ensure that participants can be able to see each other. It’s difficult to be engaged when members of the board aren’t able read body language or hear each other clearly. Video conferencing can be a great way to eliminate distractions like children, pets and household activities.

Include sample financial report all the decisions that were made in the meeting, and the notes of every participant. This will make your meeting’s minutes easier to refer to in the future, and ensure that all decisions are documented in full. If you do not document your decisions correctly, it could result in confusion or conflicting information later on. Make sure you have someone designated to document all discussions and decision-making in writing.